Come join our team at Jefferson Lab, where great minds matter.
Posted Date: 04/19/2024
Salary Range: $56,100 - $90,300 (SA I)
Work Location Type: *Dedicated Working 80% on-site*, 20% remote
What you job will be like:
Are you looking for an opportunity to work with scientists, administrators, engineers, technicians and students from all over the world on a day-to-day basis. This position is responsible for supervision and training of administrative staff, in a wide range of activities including planning and the servicing of meetings and events, travel procedures and processing, developing requisite reporting information, and supporting in particular the Theory Group, the Jefferson Lab Program Advisory Committee and the Physics Electron-Ion Collider Group. The Division Staff Administrator must communicate effectively with Administrative Support, various supporting departments and both internal and external stakeholders to ensure flawless operations of the laboratory's primary mission.
In this role you will:
- Supervise non-exempt staff
- Serve as the primary trainer for Theory Division Administrative team. Backup trainer for Physics Division Administrative team
- Provide training in laboratory travel procedures, event submissions, visa and immigration, visitor registration
- Plan and coordinate with Senior Division Administrator all essential job functions for administrative team
- Plan and coordinate with Senior Division Administrator non-routine matters
- Coordinates projects/meetings with limited input from supervisor, to include Joint DOE/NIH annual workshop
- Serve as Division Communication Liaison; coordinates with Communication the division’s availability and assistance in
- Managing the daily schedules and calendars of division senior staff
Qualifications we require:
Education:
- Bachelor's degree plus
Experience:
- 2 years of relevant experience or equivalent combination of education and experience.
Knowledge, Skills, Abilities:
- Proven experience as an executive assistant or other relevant administrative support experience.
- In-depth understanding of entire MS Office suite.
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
Qualifications we prefer:
- Microsoft Office Certification
About Jefferson Lab
A community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is located in southeastern Virginia amidst a vibrant and growing technology community.
A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.
Total Rewards at Jefferson Lab
At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to:
- Medical, Dental, and Vision Care Plans
- Flexible Spending Accounts
- Paid Time-off and Leave Programs (vacation, holidays, sick leave)
- 401(k) Plan – 9% Lab Contribution; 100% vested
- Flexible Work Arrangements (Hybrid & Alternate Work Schedules available)
- Tuition Assistance, Training and Professional Development Programs
- Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast
Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.
JSA is committed to providing reasonable accommodation for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process,please send an e-mail to recruiting@ jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8:00 am -5:00 pm EST to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.
Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.
