Jefferson Lab


Posting Date: 11/09/23
Hourly Range:
$16.25 - $18.00 (hourly rate determined by number of completed credit hours)
Work Location Type: Hybrid 60% on-site (combination of on-site and remote work based on business needs, Only local applicants will be considered)

What your role will be like:
The student intern in the Theory Center will provide administrative assistance by coordinating meetings, compiling lists, serving as a point of contact for visitors, and maintaining a record of visitors.

In this role, you will:

  • Provide administrative support to coordinate internal meetings, interviews, workshops, and seminars at the Theory Center.
  • Compile and update the lists of theory publications and invited talks, workshops organized, and awards received.
  • Provide the point of contact for visitors and external inquiries to the Theory Center and direct them to proper personnel in the Division.
  • Maintain the record of people at the Theory Center including staff, postdocs, students, and visitors, and routinely update the Theory webpage to reflect current people at the Theory Center including all visitors.
  • Perform all tasks in a secure, safe and environmentally responsible manner in accordance with the JLab's security and EH&S policies.

Qualifications We Require:

Required Skills:

  • Understanding general library functions and terminology.
  • Experience in research-related tasks: researching, retrieving and providing results to requestor.
  • Understanding the basic premise of inventory.
  • General understanding of records and information management and archives.
  • Experience with institutional history projects.
  • Familiarity with document management and web publishing platforms.
  • Familiarity with Microsoft Office (especially Excel and Word), Microsoft 365.
  • Ability to set priorities and meet deadlines independently and collaboratively.
  • Strong written and oral communication skills.
  • Excellent computer and technical skills and ability to learn new technologies.
  • Ability to climb ladders and lift and shelve boxes weighing up to 45 pounds.
  • Must be capable of working collegially with a diverse group of scientific and administrative staff, and students on a daily basis.
  • Ability to document business processes.


    Full-time college student pursuing a degree in Library or Information Science (or closely related degree), Archival Studies or History with a GPA of 2.5 or higher.


    Must be available to work a 18-20 hours per week during school sessions and 40 hours per week between school sessions (ex: spring break, summer break, and winter break)

    About Jefferson Lab

    Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campus is in southeastern Virginia amidst a vibrant and growing technology community.

    A career at Jefferson Lab is more than a job. You will be part of “big science” and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates, LLC; Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world.

    Jefferson Science Associates, LLC (JSA) manages and operates the Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer and does not discriminate in hiring or employment on the basis of race, color, religion, ethnicity, sex, sexual orientation, gender identity, national origin, ancestry, age, disability, or veteran status or on any other basis prohibited by federal, state, or local law. As part of the JSA’s equal employment opportunity policy, we also take affirmative action as called for by applicable laws and Executive Orders to ensure that minority group individuals, females, disabled veterans, recently separated veterans, other protected veterans, Armed Forces, and qualified disabled persons are introduced into our workforce and considered for promotional opportunities.

    JSA is committed to providing reasonable accommodations for persons with disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting @ or call (757) 269-7100 to provide the nature of your request. Reasonable accommodations are considered on a case-by-case basis.

    Employment with JSA is conditional upon DOE approval if at any time during your employment you are participating in a Foreign Government Talent Recruitment Program or Affiliated activity. Generally, such programs/activities include any foreign-state-sponsored attempt to acquire U.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States. This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointments whether or not remuneration is received and whether full-time, part-time or voluntary.